If you are invited to perform at the festival, you will be asked to complete and sign a Performer Contract. All of the below Terms and Conditions are part of the Contract and must be understood and agreed to continue with this Application to perform at the Festival.
Availability and exclusive performance rights: (Local and Sydney artists excepted)
Unless agreed by prior arrangement, the Festival requires all artists to be available during the weekend of the festival and also requires exclusive performance rights within a 150 Km radius of Katoomba six months prior to the festival weekend.
Prior appearances at BMMF
The Festival does not usually book any act within two years of performing at BMMF. If you played at the Festival last year or the year before, please do not apply this year. We welcome your application next year.
You must quote your required fee including GST in Australian dollars ("Negotiable" does not work) we do not make offers. We realise quoting fees can be difficult, however, because the festival is a non-commercial, independent, community-based event run by a tiny staff and hundreds of volunteers, we suggest you quote a fee that is, realistic, moderate, and reasonable. Please consider:
- that you cover out of pocket expenses travel expenses, meals, etc., in getting to the Festival
- that a festival booking offers a unique opportunity and exceptional value as a promotional and networking tool
- that many CD's are sold at BMMF and this will increase your bottom line. The festival shop has a 20% commission on sales
- All fees are paid on the Festival weekend by EFT.
All Visa, Immigration, and Tax obligations are the responsibility of the performer or their Agent.
It is usual that international performers engage an Australian tour agent to arrange all Visa, (work visas) Tax obligations, Insurance, (general/travel insurance, health insurance, Public Indemnity Insurance ) and all tour matters.
GST, ABN, SBS, TAX Issues: Artists must have an ABN (Australian Business Number) and register for GST (if necessary) or have an SBS form (Statement by Supplier) form or pay 48.5% tax.
You must hold a valid Public Liability Insurance policy and provide us with a Certificate of Currency. If you need insurance, please contact Folk Alliance Australia (www.folkalliance.org.au) as they offer the best rates available.
The artist agrees to indemnify the hirer from any losses, damages, costs or expenses resulting from any third party claim for any damages that may arise from inappropriate, careless or dangerous actions by the artist.
The Festival provides accommodation for all out of area performers. We provide accommodation to performers only. Unfortunately, we cannot provide for entourage unless by prior arrangement. The accommodation is multi-share in motel/guesthouse rooms (some with share bathrooms) as well as holiday houses for larger acts, and some acts will be billeted.
You provide your own meals and drinks. There is free full cooked breakfast at the Clarendon Guesthouse for all accommodation performers. We also have arranged half-price meals at The Clarendon Bistro throughout your stay.
The Instrument Lock-Up
As you are residing on-site, please use your own rooms as instrument lock-up.
Travel & Ground Transfers
Artists are booked on the basis that they organise their own transport to and from Katoomba.
In the festival context, it is our policy not to provide rider requests. All backstage areas are Alcohol-Free and Non-Smoking.
Weekend wristband passes will only be issued to performers and essential sound operators. Performers can apply for spouse/relative/management discount weekend passes by requesting a discount form to be emailed to you.
We have developed our sound and lighting to an excellent standard and it is run by dedicated and very experienced crews. The Production Manager—Kevin Davidson—takes care of pre-festival planning to ensure that all is in place well before the event. Volume is strictly monitored on the site and 'Walk-In' engineers privately contracted by bands must adhere to the festival's standards regarding sound reinforcement and sound pressure levels.
There are limits to the backline we can provide. The four largest venues will have basic drum kit, bass rig, two guitar amps and a weighted 88 key keyboard if required. Our three smaller venues will have the sound reinforcement of microphones and DIs only. If you are confirmed to perform, you will need to make enquiries directly with our Backline Manager.
All your stage electrical gear must be tagged and tested by you pre-festival and be within the expiry date. (Testing and tagging done at the festival by local electricians will incur a full fee for their professional services.)
Please note that, as for most festivals, it is not possible to provide time for a pre-concert sound-check. A line-check is possible, but extensive sound-checks are not. Our crews are very experienced and have an amazing ability to make you comfortable, relaxed and sound wonderful.
Publicity: Images, Bio, CDs:
The artist will provide images of promotional quality. The artist is responsible for obtaining appropriate rights and permissions for reproduction of all Intellectual Property supplied and gives permission to use images and promo material for media, brochure, and program production. (NB: advertisements or brochures with writing on it are unusable to the publicity team.) All digital images must be 300dpi (or higher). At least 2-4 CDs are required for promotional purposes. The act agrees to include their BMMF dates in the tour date run down on their websites, Social Media and other media releases nationally from at least three months out from the festival. This includes any tour dates, tags to articles, mentions, information going out to any media and social networking lists, all web sites or other related marketing sites. The festival requests that any tour releases are emailed to the festival office at [email protected] to keep our team up to date with what other activities the act is undertaking. The publicity team would also appreciate any links to recently released music clips.
The artist will provide 200–300 words for the program as a Word or txt file. The Festival reserves the right to edit the words provided. (NB: advertisements or brochures with writing on it are unusable to the publicity team.) Longer promotional release documents, biographies and images must be delivered in a timely fashion upon request. You must notify the BMMF immediately of any line-up changes.
While we love interactions and maximum participation we hate the nightmares of impossible programming conflicts when bands share playing members. We reserve the right to veto this except in exceptional cases.